Section 1.
Subject to the space not being required for official Library business or Library-sponsored events, the Library shall make available to the Association adequate space in non-duty hours to hold meetings of the Board of Governors and to hold such other meetings as the Association determines.
Section 2.
- The Library will provide the Association with an office, with a lockable door, for its exclusive use.
- The Library will provide sufficient furniture for the office to include, but not necessarily to be limited to, a desk, chair, filing cabinets, a listed telephone and a computer.
- The Library will provide the Association office with access to the network, use of current email software, and access to data lines sufficient for Association use, for representational purposes, of the network, a caller ID telephone, and a fax machine. The Library will also provide software that is necessary for representational purposes, to the extent that licensing agreements permit and without resulting in any additional software cost to the Library.
Section 3.
- The Library shall provide the Association with bulletin board space in each Division in CRS, in the snack bars, and near the Library cafeterias.
- The Association will be responsible for posting and removing material from the bulletin boards.
Section 4.
The Association constitution designates the second Wednesday in October as the date of its annual membership meeting.
While recognizing that space may be essential for official Library business or Library-sponsored events, the Library shall make every reasonable effort to make adequate facilities available for the Associations annual meeting, in accordance with the Associations constitution. If for any reason the annual meeting is scheduled for a different date, the Association shall notify the Library promptly so that the Library can make every reasonable effort to make adequate facilities available.
Employees attending the annual meeting with prior supervisory approval will be entitled to one (1) hour of excused absence.
Section 5.
- The Library shall provide the Association with the reasonable use of the Library and CRS inter-office mail services. The Library shall make every reasonable effort to distribute all Association literature intended for unit employees within three workdays from the date the literature is provided by the Association.
- The Library agrees that the Association has the right to use the Library’s mail distribution system, including email, to transmit documents or correspondence to management or to the employees it represents.
- The Association agrees that, prior to the bulk distribution of its literature by the Library, the Association is responsible for preparing, collating, and apportioning such literature. The Association agrees to limit the distribution of its literature to no more than once in a given week.
- The Library agrees that the current practice of distributing the Association’s newsletter, “CREAtivity,” shall continue.
Section 6.
Any computer technology utilized or purchased by the Association that is intended to be connected to the network must be compatible with the current network client and mail package used in CRS. Association use of its networked PC must conform with all appropriate Library policies and regulations on appropriate use, specifically including policies and regulations related to computer security and copyright.
Section 7.
The Association shall be permitted to use, at cost, CRS photocopy equipment for Association business, provided that such use does not interfere with Library business. The Library may designate the machines for such use.
Section 8.
The Library shall publish and distribute two (2) times annually a complete listing of the telephone numbers and locations of each CRS employee, organized alphabetically and by Division. Such directory shall be circulated to all CRS employees. The CRS Subject Directory shall be made accessible in common areas to all employees.