Section 1.
A detail is the temporary full-time or part-time assignment of a unit employee from his/her regular position to another unit position or to unclassified duties without change in status, grade, or compensation. During the period of detail, the employee remains officially in his or her regular position, and the source of compensation during the period continues to be that of the regular position. The detail supervisor shall provide input to the regular supervisors evaluation of the detailed employees performance.
Section 2.
It is the Library’s policy to make use of details only when it is not possible or feasible to fill the position through the established posting system. Furthermore, the use of details will normally be restricted to:
- assigning an employee to perform all or part of the duties of a vacant position for a specific period.
- obtaining additional short term assistance to meet an abnormally heavy work load in a particular unit.
- securing the use of an employee’s specialized skill or knowledge for an assignment of an emergency or temporary nature.
- assisting in placement of employees for other legitimate personnel or administrative objectives.
Section 3.
Any unit employee for whom a known detail is planned will normally be notified at least two weeks prior to the beginning of the detail.
Section 4.
Details shall not be used as a requirement for promotion of an employee, nor shall a detail delay an employee’s promotion eligibility date. A detail shall not delay the promotion of an employee who has met all requirements for promotion in his/her regular position, including time-in-grade.
Section 5.
Before involuntarily detailing an employee for three months, the Library will carefully evaluate long-term needs to rule out the appropriateness of a flexible detail alternative. After an employee has been involuntarily detailed for three months, that detail will not normally be extended if the extension would have the effect of preventing the employee from being promoted within his/her promotion plan. If under these circumstances an extension is necessary, the Library will normally post a notice for a flexible detail, giving the detailee and others the opportunity to express interest in that extension by flexible detail.
Section 6.
Details to positions of a higher grade should be kept to a minimum; where appropriate, temporary promotions should be the preferred personnel action. A temporary promotion is a promotion made on a not-to-exceed basis which anticipates that the employee will return to his or her former grade. When making such determinations, the Library will apply the same considerations that it applies to non-bargaining unit employees. Competitive procedures are not required when an employee’s position description provides for service in a higher grade unit position in the absence of the incumbent of that higher graded position.
Section 7.
Details that exceed three months, other than those covered by the Flexible Detail Program, shall be kept to a minimum. In deciding whether interim assignments for extended periods are necessary, the Library will consider arrangements other than details for getting the work done. For reasons of equity, details and temporary promotions should be rotated, when feasible, among qualified staff members. When an involuntary detail exceeds three months, management will normally invoke the provisions of the Flexible Detail Program to solicit staff interest.
Section 8.
- The parties recognize managements authority to detail employees to accomplish work objectives. CRS management will normally elect to use the previously-agreed-to Flexible Detail Program to detail bargaining unit members to other bargaining unit positions or to undescribed duties for more than three months up to one year. Notwithstanding the definition of detail in Section 1 of this Article, CRS management will normally follow the provisions of the Flexible Detail Program when detailing a bargaining unit employee to a supervisory position for more than three months.
- When CRS intends to detail a unit employee under the Flexible Detail Program, it will announce to all unit employees its intention to select an employee for the detail, thus notifying them of the opportunity. The announcement shall include information on the position and its duties (or the undescribed duties); the division/office; the intended duration; the tour of duty; the minimum knowledge, skills and abilities expected; the application procedures; the application deadline; and whether interviews will be held.
- If no candidate is selected under the announcement, management may, without an additional announcement, select any employee for the detail.
- Management may extend details under this program for up to six months beyond the initial intended duration of the detail after consultation with the employee.
- An employee who is detailed under this program may be returned early to his/her regular position without prejudice if it is shown that, through no fault of the employee, he/she is not a suitable fit for the position.
- Employees who are detailed for at least six months during their rating period shall be evaluated by each supervisor for each position held during that rating period. The performance rating shall be based proportionally on the requirements of his/her regular position and the detail position. For details of less than six months, the detail supervisor shall provide input to the regular supervisors evaluation of the detailed employees performance.
- The detailed employee shall conform to the alternative work schedules offered in the division/office where the detail takes place.
- The division/office where the detail takes place shall provide necessary training to the employee as early as appropriate during the detail.
- Any employee detailed from a position that has additional promotion potential shall be reviewed for promotion in accordance with Article 08, Promotion Review for Positions in Promotion Ladders, of this Agreement. The decision whether to recommend promotion shall be based on the promotion requirements of the employees regular position. The employee will be encouraged to submit a summary of work performed during the detail; all work performed during the detail that is relevant to the promotion requirements of the original position will be considered in making the promotion determination.
Section 9.
Details for a period of thirty days or less shall be documented by memorandum to the employee, with a copy placed in the employee’s Official Personnel Folder. Details in excess of 30 days will be reported on Personnel Action Recommendation Form, LW9/54 and forwarded through established channels for approval. Such recommendations shall indicate (1) beginning date, (2) reason for detail, (3) expected duration, and (4) position to be occupied, or a brief description of the unclassified duties or work project to which assigned.