Duties of Officers

There are five CREA officers: the President, the Vice President for Policy and Dispute Resolution, the Vice President for Training and Liaison, the Treasurer, and the Secretary. Officers are elected at large from the membership annually. Officers do not vote in the Board of Governors (BOG) meetings. Their duties are formally laid out in the Constitution; the Collective Bargaining Agreement (CBA) establishes that certain officers are provided with official time to perform specific duties. All officers and stewards are charged with recruiting new CREA members; generally such recruitment may not occur on official time.

The President directs the day-to-day operations of the union. Specific responsibilities include:

  • Presides at weekly BOG meetings and the meetings of the membership;
  • Represents the membership in all matters concerning their common welfare;
  • Acts as CREA’s chief bargaining representative;
  • Authorizes all appropriate expenditures (not in excess of BOG approved amounts); countersigns all checks drawn on CREA funds by the Treasurer;
  • Appoints all necessary committees and their chairpersons, including members of the Grievance committee, with the BOG’s consent; and serves as an ex-officio member without vote on the committees;
  • Calls special membership meetings in an order to the Secretary; and
  • Resolves appeals taken from proceedings of the Grievance Committee involving disputes between members and disciplinary actions.

The CBA provides that the President will be granted a reasonable amount of official time, not to exceed 40 hours per pay period, except if a bona fide need is shown. Historically, the President has worked full time on CREA representational issues.

The Vice President for Policy and Dispute Resolution acts as the Chief Steward, and as such, is primarily responsible for steward training and recruitment. Moreover, as established by the Constitution, in the event of the absence of the President, this vice-president performs the duties of the President. CREA’s constitution specifies that this person is a member and acts as Chairperson of the Grievance Committee. Therefore, the vice president is responsible for dealing with negotiated grievance procedures, dispute resolution meetings, unfair labor practices, and any other actions that pertain to personnel policies and procedures.

The CBA provides that this vice president will be granted a reasonable amount of official time, not to exceed 40 hours per pay period, except if a bona fide need is shown. The amount of official time typically claimed by this officer will depend upon the number of employees involved in (or considering) grievances against CRS or the Library.

The Vice President for Training and Liaison is generally responsible for membership outreach, communication and education. As established by the Constitution, this vice president is a member of the Affirmative Action Committee. At the request of the President, serves on designated Labor-Management organizations and acts as a liaison with the International (in case of the absence of the President, will serve in his/her place on such organizations). The CBA provides that this vice president will be granted a reasonable amount of official time, not to exceed 16 hours per pay period, except if a bona fide need is shown.

The Treasurer receives, disburses, and accounts for all CREA monies and maintains financial records of such transactions. This officer is responsible for presenting a written financial report at each annual membership meeting (or when leaving office for any reason) as well as presenting a proposed annual budget for BOG approval prior to the beginning of the fiscal year (which runs from October 1 through September 30). The treasurer ensures that all CREA monies are deposited in a federally insured institution or invested in financial instruments secured by obligations or guaranteed by the U.S. government. This CREA officer must also arrange for an independent, outside audit of CREA’s financial records at least every 3 years, beginning in FY 2003;. Finally, the treasurer must deliver all CREA financial records to the successor of office. None of these activities occur on official time. On average, the treasurer spends an hour a week on these tasks.

The Secretary records and publishes the minutes of all meetings of the membership and of all weekly BOG meetings for the membership; provides written notice of all membership and BOG meetings; prepares official CREA correspondence; receives nominating petitions and certifies candidates for CREA elections; notifies the membership (in writing) of the time and place of the election as well as of matters that will appear on the ballot; prepares membership lists and ballots for elections; and finally counts ballots to certify the elections’ outcomes. None of these activities occur on official time. On average, the secretary spends two hours a week on these tasks.