BOG Meeting Minutes – December 11, 2013

1. Minutes from previous meeting (December 4) accepted.

2. Donation to charities in lieu of having a Christmas party. Looked at donation amounts and recipients from past years. Jack noted that N-Street Village didn’t cash the donation check from last year; proposed that they be omitted from the list this year. Gov. Stouffer moved to distribute total of $1000 equally between Capitol Hill Ministry, Operation Homefront and Share Food Network. Motion seconded by Gov. Reeder and
passed unanimously.

3. Training needs for 2014. Vice President Grasso discussed a general vision for training in 2014 and asked that board members think about ideas to contribute on the subject. Specifically, she mentioned training on the role of governors on the board of a non-profit organization, for example their fiduciary responsibilities. She also mentioned the importance of launching a sustainable succession initiative to support the process of filling officer/governor positions in the future.

4. CBA Update. President Moteff updated the board on the CBA negotiation. The negotiating team met after last week’s BOG meeting and made the decision to reject management’s latest proposal. Jack noted that the Executive Director of the Federal Services Impasses Panel was scheduled to submit a recommendation to the panel later that day. The next step in the process will be determined by what has been proposed to the panel.

5. Email regarding Service to Congress during inclement weather/government closure. The board discussed the content of communication notices (emails/‘Announcements’) sent by management to CRS employees regarding employee work-related responsibilities during government closure due to inclement weather. Discussion centered around uncertainty about management’s expectations of employees in regard to taking requests during government closures.

Meeting adjourned at 1:00 pm.

Attendees:
Jack Moteff
Julius Jefferson
Valerie Grasso
Chelsea Robertson
Bryan Sinquefield
Brian Reeder
Mallory Stouffer
Patty Figliola
Michael Martin
Libby Perl

BOG Meeting Minutes – December 4, 2013

1. Minutes. Minutes from the November 6 BOG meeting were not available for review.

2. Annual Meeting Recap. A couple ideas on how to get more people to come were put forward: a) schedule closer to the lunch period; b) better publicity; c) cut down on time spend on officer reports, perhaps by making reports available ahead of meeting; d) canvas membership on ideas

3. Steward elections. Try to accomplish by year’s end. Allow email voting. Juilus will provide governors with membership lists and duties of steward. CREA hopes to have more regular steward meetings.

4. CFC. Unions were given update on status of giving. Program delayed because of government shutdown. Processing of paper forms costs $15. Please consider online giving. CFC national organization will not provide ‘thermometers’ at the door this year.

4. Meeting with Mary questions. Will provide Mary with CREA’s ‘Lessons Learned from Shutdown,’ ask about final report on research assistant positions; use of Mercury statistics for resource allocation.

5. CBA update. Negotiating team narrowed CREA’s issues and provided FSIP with language. Management provided its list of ‘critical issues’ with accompanying language at FSIP. CREA asked to either a) drop 4 articles, focusing on Association’s Representational Activity and Flexible Work Schedules, or b) accept all of management’s language. CREA negotiating will meet to discuss options and how to proceed.

Meeting adjourned at 1:00 pm

Attendees

Brian Reeder
Patty Figliola
Bonnie Mangan
Carol Hardy-Vincent
Libby Perl
Julius Jefferson
Chelsea Robertson
Jack Moteff
Michael Martin

BOG Meeting Minutes – November 6, 2013

1. Minutes. Minutes approved.

2. Compensation Fund for Chimes and ILC Employees. Nina Serafino presented to the Board a proposal  to establish a fund to help compensate food service contract employees for wages lost during government shutdown. Board discussed logistics and determined further information regarding numbers, options, etc. were needed to make a decision. Nina Serafino will return to the Board for the next meeting to further discuss and Board will make a decision on the proposal then.

3. Meeting with Bob Dizard.  President Moteff summarized a meeting held on Nov. 4 with Bob Dizard, officials from LOC unions, Labor relations and the LC Financial management officials. Dizard presented information on budget in relation to possible government shutdown in January and how it could effect the LOC. Dizard stated that furloughs were a last option for saving money.

4. Recap of CREA’s Open Forum. Recap of Open Forum held on Nov. 5. Forum attended by 28 members. Board discussed success of forum, especially the discussion of the current status over negotiations on the CBA. Agreement to continue to hold events that encourage open communication between members and officials.

5. Mary Wright’s Retirement. Mary Wright, longtime CREA steward, will be retiring in Nov. 2013. Discussion about appropriate gesture/gift to present to Mary honoring her service to CREA. Dennis Roth to be consulted for suggestions. Matter will be returned to at next meeting.

Meeting adjourned at 1:00 pm

Attendees

Nina Serafino
David Bradley
Betty-Jean Oladapo
Phillip Brogsdale
Valerie Grasso
Carol Hardy-Vincent
Jack Moteff
Libby Perl
Chelsea Robertson
Bryan Sinquefield
Mallory Stouffer
Cathi Jones
Valerie Grasso

BOG Meeting Minutes – September 25, 2013

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1. Minutes. Minutes of September 11 were accepted.

2. Election Update. Email discussing potential changes due to shutdown circulated today. Voting location moved back to 6th floor due to asbestos removal at ground floor snack bar. CREA will proceed with current election plan unless shutdown happens, and postpone election if it does. Still need volunteers to work polls.

3. CREA Budget. Treas. Brogsdale distributed FY2014 budget. After discussion, Gov. Jones moved to accept budget; Gov. Reeder seconded; the motion passed unanimously.

4. Shutdown Update. Unions spoke with Dennis Hanratty, Library HR. MOU to be issued to cover a few gaps in the LCR (e.g., short notice to employees). Less people expected to receive excepted status; ADs have submitted lists to Dir. Mazanec, don’t know if she’s pared them down more. Excepted employees will be paid, but no one knows when. Letters to be distributed Friday to excepted employees. Exceptions this time expected to be based on subject matter Congress will still be working on. Some people may be somewhat on call and excepted status could still be granted at any point during shutdown. Notice to come in would have to be delivered via phone.

5. Contract Update. Management still not willing to bend on official time; may consider limited credit hours program (that’s less than rest of Library), but still not even willing to put that in writing. Negotiating team voted unanimously to go to impasse; management has continued to stall. All six remaining articles must be open to deliberation, so some of the things CREA has gotten close on—like opposition to up and out—could be at risk. One option is to continue negotiation on four of the six articles that are close to agreement. After discussion, Gov. Bradley moved to proceed to impasse; Gov. Reeder seconded; the motion passed unanimously.

Meeting adjourned at 1:00 p.m.

Attendees:

David Bradley
Phillip Brogsdale
Beverly Campbell
Karma Ester
Valerie Grasso
Carol Hardy-Vincent
Julius Jefferson
Cathi Jones
Chris Lewis
Bonnie Mangan
Jack Moteff
Libby Perl
Bryan Reeder
Chelsea Robertson
Bryan Sinquefield
Mallary Stouffer

BOG Meeting Minutes – September 11, 2013

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1. Minutes. Minutes of August 28 were accepted.

2. Temporary Promotions. Monica Woods has put together an MOU about waiving contract language regarding temporary promotions. Not asking for blanket waivers, but ability for waivers to be requested. Contract currently allows temporary, noncompetitive promotion for two months; MOU asking for a potential total of six months (original two months, plus chance for two two-month extensions). This would benefit employees by giving them pay and experience at higher levels; but also has potential for abuse in various ways (e.g., used as alternative to not filling important positions permanently, used to show favoritism to certain employees).

3. CBA Update. No response from management to CREA counteroffer package yet. They claim they’ll respond by the end of the month, though they have already had ample time. CREA’s choice is to wait, or to go to impasse now. Six articles remain on the table; negotiations are close on four, but official time and flexible work schedules remain sticking points. If we go to impasse, all six articles would be open to rulings.

4. Annual Meeting. Senator Cardin’s office has expressed potential interest, invitations are out to others. Refreshments still need to be coordinated. Anyone available to help Chelsea with various arrangements?

5. CREA Digitization Project. Chelsea has been researching options for digitizing and archiving CREA’s file system.

6. Voting Location for Annual Election. Based on member requests for voting location with better lighting, vote will be held on the ground floor outside the snack bar.

Meeting adjourned at 1:00 p.m.

Attendees:

David Bradley
Phillip Brogsdale
Beverly Campbell
Karma Ester
Carol Hardy-Vincent
Julius Jefferson
Chris Lewis
Bonnie Mangan
Jack Moteff
Libby Perl
Chelsea Robertson
Bryan Sinquefield