BOG Meeting Minutes — Wednesday, October 28, 2009

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1. Agenda for October 28, 2009. Agenda was accepted.

2. Minutes.The minutes of October 21, 2009, were accepted with a correction.

3. Swearing in of new BOG Members and VP. President R. swore in Governors Granger, Grasso, and Reeder, and VP Moteff. Congratulations to all.

4. Telework. President R. reported for the team. Ground rules are being exchanged. Bargaining will be expedited; official time will be granted. Congressional visits are being undertaken. A question was asked about the technical requirements for telework to succeed; assurance is that this will not be a barrier.

5. FDT Waiver (NTE). FDT has requested permission to convert an NTE to permanent before the contractually required 3-year waiting period has ended. Governor Jones moved, Governor Reeder seconded, and the motion passed unanimously that we allow the NTE to be converted to permanent.

6. Meeting with Director. President Roth reported on his meeting with the Director. Subjects included:
1. Can there be more involvement of staff in initiatives? (probably not).
2. Will Dan meet with the Board? (no).
3. What’s up with the KSG publishing situation? (punt).
4. RFP for congressional user outreach is being developed.
5. Career Development Program. Can CRS use the LOC Career Development graduates as the Library does? (special projects, etc.) (maybe).
6. How are the IDPs working (now that they have been used within the PAS for a year)?
7. Can CRS staff get comp time for the Book Festival? (not very likely).
8. Laptops are being bought over the next couple years.
9. Hiring will be very tight.

7. CFC. CREA will sponsor the CFC bake sale (Tuesday before Thanksgiving). Kudos to Governors Grasso and Jones. Volunteers are sought.

8. Other.
1. Gift for Jamie H., who developed new logo. To be put on next agenda.
2. Holiday Party. Start thinking.
3. CREA Coffees. How are they going? Well; talk them up and keep attending.

Meeting adjourned at 1 p.m.

Attendees:

Beverly Campbell
Ryan Granger
Valerie Grasso
Shelley Harlan
Cathi Jones
Jim McCarthy
Jack Moteff
Libby Perl
Brian Reeder
Dennis Roth
Bryan Sinquefield
Mallary Stouffer

BOG Meeting Minutes — October 21, 2009

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1. Minutes.The minutes of October 21, 2009, were accepted as read.

2. New Officer and Board Members. President Roth introduced Brian Reeder, who has stepped in to fill a vacant Board seat from CAC. Governor Crocker moved, Governor Grasso seconded, and the Board unanimously approved his nomination. President Roth introduced Jack Moteff, who has stepped in to fill the vacant Vice Presidency for Training and Liaison. Governor Harlan moved, Governor Crocker seconded, and the board unanimously approved his nomination. President Roth also conveyed Ryan Granger’s wish to fill a vacant Board set from KSG. Governor Crocker moved, Governor Reeder seconded, and the Board unanimously approved his nomination. Welcome and thanks to the new Board Members and VP.

3. A&P Photos/ E-mail Addresses / Phone Numbers Grievance. President Roth reported on discussions. Management does not wish to report incidents in which people request removal. Suggestion was made to allow regular requests from CREA. Sense of the Board is to go back with this suggestion.

4. A&P Survey. Volunteers requested to analyze the survey data. Governors Grasso, McCarthy, Perl, and Crocker have volunteered. Thanks to all four.

5. Telework. VP Moteff reported on the proposal from management. Discussion ensued. The team will keep the Board informed as negotiation gets underway.

6. Request for Merit Selection Waiver.A request has been made for an NTE in FDT to be converted to permanent after only one year. Discussion ensued and more information will be requested.

7. Brown Bag Lunches.The Library Office of Opportunity, Inclusiveness, and Compliance is hosting a “teach in session.” President Roth distributed an announcement and encouraged the Board to attend.

Meeting adjourned at 1 p.m.

Attendees:

Beverly Campbell
Royce Crocker
Valerie Grasso
Shelley Harlan
Cathi Jones
Jim McCarthy
Jack Moteff
Julius Jefferson
Libby Perl
Pat Purcell
Brian Reeder
Dennis Roth
Max Shmedov
Bryan Sinquefield
David Smole
Mallary Stouffer

BOG Meeting Minutes — October 7, 2009

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1. Minutes.The minutes of September 30, 2009, were accepted.

2. Book Festival Comp Time. CRS employees who participated in the annual Book Festival did not receive comp time, although other LoC employees did. President R. will look into the discrepancy.

3. Annual Meeting.The annual meeting will be next Wednesday. A speaker has not yet been finalized. Vice President Reeder is organizing the refreshments. Information about the new scholarship and loan repayment program and the about-to-be-launched CREA Café will be distributed.

4. Scholarship and Loan Repayment Committee.Now that policy is in place, a new committee needs to be formed. Governor Stouffer will form the committee and temporarily chair it.

5. A&P E-mail Addresses and Phone Numbers Grievance.A Memorandum of Understanding has been drawn up with guidance on alleviating adverse effects. CREA will ask for copies of requests submitted by employees and the Director’s responses.

6. Telework. The proposal from management should arrive within two weeks.

7. Credit Hours.Governor Crocker moved; Governor Campbell seconded, that we postpone reopening the contract over the issue of credit hours until at least December (the next window to reopen the contract). Passed by voice vote.

8. TEC Quarterly Meeting.Tomorrow at 2. Information has been received that purchased copiers and printers are being held by ITS for “security reasons.”

9. Flu Pandemic: Union Role?The governors discussed whether CREA should take steps to provide information to members. The sense of the board is that CREA should monitor the situation but not send out information, due to the chance of disseminating conflicting or incorrect information.

10. Meeting Next Week.There will be no meeting next week due to the scheduled Annual Meeting.

Meeting adjourned at 1 p.m.

Attendees:
Beverly Campbell
Royce Crocker
Ryan Granger
Shelley Harlan
Julius Jefferson
Libby Perl
Pat Purcell
Brian Reeder
Dennis Roth
Bryan Sinquefield
Mallary Stouffer