BOG Meeting Minutes — August 26, 2009

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1. Minutes. The minutes of August 19, 2009, were accepted.

2. CREA Elections and Annual Meeting. The 2009 election letter, timetable, petition for candidates, and text of Board-approved proposed constitutional changes will be sent to the membership later in the week. President Roth said he would make inquiries about a guest speaker for the annual meeting. The Board agreed that elections should again be held on the sixth floor by the escalators. Volunteers are needed to help organize the election and annual meeting.

3. Strategic Planning and CREA Committees. President Roth noted Governor Grasso’s work on CREA succession planning, and requested that the Board consider ways to plan further. The Board expressed a sense in favor of Governor Jones serving as the CREA representative for the 2009 CFC. The Board also expressed a sense in favor of Governor Jefferson serving as CREA’s representative to the AFL-CIO American Library Association’s Committee on Library Services to Labor Groups.

4. Core Competencies. The Board considered the language of a draft document circulated to the union presidents. Discussion will continue.

5. Software Purchases. President Roth will send the Board information on the cost of Adobe PhotoShop, Adobe Acrobat Pro, and a PhotoShop Elements manual, which is estimated to total about $400. The Board will make a decision on the purchase at the next meeting.

6. CREA Briefing on Management Initiatives. The Board agreed that CREA should request that the briefing include a verbal summary of the Business Requirements Team’s work to date.

Meeting adjourned at 1 p.m.

Attendees:

Beverly Campbell
Shelley Harlan
Julius Jefferson
Lisa Moscatiello
Jack Moteff
Brian Reeder
Dennis Roth
Bryan Sinquefield
David Smole

BOG Meeting Minutes — August 19, 2009

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1. Minutes. The minutes of August 5, 2009, were accepted.

2. IFPTE Convention Report. President Roth briefed the Board, noting that the International and the Federal Sector Caucus had each agreed to pay half of CREA’s remaining hotel bill from the 2007 convention. President Roth said he had attended a speech given by Elaine Bernard, Executive Director of the Labor and Worklife Program at Harvard Law School, and asked whether CREA would be interested in inviting Ms. Bernard to speak at the Library.

3. Response to Request for Briefing on Management Initiatives. President Roth said management had agreed to meet with the CREA membership to discuss the work of the recently formed Business Requirements Team. After discussion, Governor McCarthy moved that the Board accept management’s offer and that an e-mail announcement be sent to the membership. Governor Stouffer seconded. The motion carried.

4. CREA Coffee Klatches. Governor Moscatiello and Vice President Moteff summarized a meeting held with the Stewards to discuss a proposal for CREA to host periodic events with coffee and snacks. Discussion ensued. The Board agreed that the gatherings should be weekly rather than monthly, and should be scheduled at a time and place convenient for staff to stop by during morning break. Planning will continue in the weeks ahead.

5. Elections. The annual CREA elections will be held on September 30. All officers and governors are up for reelection, and the members will vote on proposed constitutional changes agreed to by the Board on July 8. The proposed changes are to reduce the membership of the Financial Committee from three positions to one, and to give the Board the right to establish and modify investment policies and operational guidance. Accompanying the proposed changes will be a statement to the membership about CREA’s longstanding strategy of investing in safe, government-backed securities, and an assurance that the strategy will continue under the new provisions. There will be a meeting to inform the constituency about these changes before the election.

6. “Core Competencies.” The union presidents have been invited to a meeting to learn about the Library’s development of a set of core competencies for staff. President Roth will forward to the Board the draft document received by the presidents.

7. Recruitment Video. GAO’s union, with the help of IFPTE, has filmed a recruitment video. Its representatives are willing to come and talk to the Board about it.

Meeting adjourned at 1 p.m.

Attendees:

Vanessa Burrows
Royce Crocker
Valerie Grasso
Shelley Harlan
Jim McCarthy
Lisa Moscatiello
Jack Moteff
Brian Reeder
Dennis Roth
Bryan Sinquefield
Pauline Smale
David Smole
Mallary Stouffer
Sibyl Tilson

BOG Meeting Minutes — August 5, 2009

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1. Minutes. The minutes of July 29, 2009, were accepted.

2. Scholarships. Steward Smitherman and Governor Stouffer presented draft guidelines for the CREA scholarship and grant program. In an ensuing discussion, the Board made several suggestions to be incorporated into the guidelines. It was agreed that the committee return with a refined proposal no later than the first week of September. The Board thanked the committee for its work.

3. CREA Coffee Klatches. Governor Moscatiello proposed that CREA host periodic social gatherings with coffee and snacks to foster staff community-building. The Board agreed that she should explore further and thanked her for volunteering to serve as coordinator. Vice President Moteff said he would invite the Stewards to a Membership Committee meeting to discuss the proposal.

Meeting adjourned at 1 p.m.

Attendees:
Vanessa Burrows
Shelley Harlan
Cathi Jones
Lisa Moscatiello
Jack Moteff
M-J Oboroceanu
Pat Purcell
Dennis Roth
Bryan Sinquefield
Pauline Smale
David Smole
Mallary Stouffer