BOG Meeting Minutes — July 29, 2009

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1. Minutes. The minutes of July 22, 2009, were approved as amended.
2. Authoring and Publishing (A&P) Grievance. President Roth briefed the Board on a proposal to hold all grievance-related time limits in abeyance while the Library’s labor relations office pursues a resolution. During this period, management and CREA would hold informal discussions with the goal of determining specific circumstances when an author’s e-mail address and phone number may be removed from a CRS product.
3. A&P Survey. After brief discussion, the Board agreed that Governor Crocker and President Roth should proceed with the survey’s distribution to the bargaining unit.
4. Use of Flyer Holders by Library Elevators. President Roth said that in light of a recent incident, the unions were in discussion with the Library over what may be posted in flyer holders. At issue is whether flyer postings must be about events and topics of relevance to all Library employees or members of the public.
5. Library Requirements on Medical Documentation. President Roth said the unions were to meet to draft recommendations for the Library on medical documentation requirements for incidents or conditions that result in an employee absence of more than three days.

Meeting adjourned at 1 p.m.

Attendees:
Beverly Campbell
Royce Crocker
Valerie Grasso
Shelley Harlan
Julius Jefferson
Jim McCarthy
Lisa Moscatiello
Jack Moteff
Dennis Roth
Bryan Sinquefield
David Smole

BOG Meeting Minutes — July 22, 2009

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1. Introduction of New CREA Employee. After a brief round of introductions, the Board welcomed Mary Rose Amidjaya as CREA’s new administrative assistant.

2. Minutes. The minutes of July 8, 2009, were approved as amended.

3. Authoring and Publishing (A&P) System. President Roth updated the Board on the status of the A&P grievance over management’s refusal of CREA’s assertion of a right to bargain the potential adverse impact of publishing author e-mail addresses and phone numbers. Selection of arbitrators is to be delayed pending the outcome of discussions between the Library and CRS management. Discussion turned to a draft survey designed by Governor Crocker to assess the views of staff who use the A&P system. Governor Crocker fielded Board questions and comments on the survey’s methodology, how best to ensure reliability of results, and the proper means of distribution to staff, whether by e-mail attachment alone or in conjunction with a temporary posting on the CREA website. The Board agreed to review the draft and send him comments before the next meeting.

4. CREA Telework Committee Status. Vice President Moteff summarized steps taken to date, noting that the committee’s membership consisted of staff from across CRS. Governor Moscatiello agreed to look into whether a member of the Inquiry Section would be interested in participating. In the coming weeks, the committee will study proposed bill language, the Library’s regulations on telework, ASCME’s and CREA’s contract language on telework policy, GAO’s telework policy, and relevant CRS reports on the background and definition of telework. The committee will develop a set of issues and options to bring to the Board, including recommendations on technology needs such as hardware, software, and access to databases required to implement a telework program at CRS. Eventually, a negotiation team will emerge from the work of the committee, which intends to stay informed of developments in management’s telework and workplace flexibility committees. Discussion turned to the laptop pilot program and offsite access to CRS network drives and firewall-protected websites. President Roth reported that he had been meeting with the appropriations and authorizing committees regarding telework.

5. New Library Food Service Contract. President Roth distributed meal menus by FAME Food Management. Under the new contract, the price of weighed food items will increase by four cents per ounce. During discussion, questions were raised over public cafeteria hours and whether the new prices reflect the Library employee discount.

6. IFPTE Dues Increase and Proposed Resolutions. During discussion of matters that President Roth should raise at the 2009 IFPTE conference, the Board expressed a sense that he should lobby for the International to produce a set of training DVDs and ask the International to settle CREA’s outstanding hotel bill in conjunction with its proposed dues increase. President Roth said he would seek additional information on a proposed resolution related to the IFPTE official seal, and asked the Board to review IFPTE’s other proposed resolutions ahead of discussion at the next meeting.

Meeting adjourned at 1 p.m.

Attendees:

Mary Rose Amidjaya
Cheryl Beaver
Vanessa Burrows
Beverly Campbell
Royce Crocker
Ryan Granger
Shelley Harlan
Jim McCarthy
Lisa Moscatiello
Jack Moteff
Dennis Roth
Bryan Sinquefield
Pauline Smale
David Smole
Sibyl Tilson

BOG Meeting Minutes — July 8, 2009

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1. Minutes. The minutes of July 1, 2009, were approved as amended.

2. Interim Treasurer. After brief introductions, the Board welcomed Pat Purcell, thanked him for volunteering to serve as interim Treasurer, and thanked outgoing Treasurer Siskin for her service to CREA.

3. New Board Meeting Facilitator. Governor Crocker agreed to assume the duties of meeting facilitator.

4. Treasurer’s Third Quarter Report. In her report for the third quarter of FY2009, Treasurer Siskin highlighted total annual expenses to date (53.2% of funds budgeted for the fiscal year); provided background on CREA’s pursuit of reimbursement of caucus money from the International; and explained the expense of additional money to cover until September 2010 CREA’s subscription to cyberFEDS, a labor relations database. Governor Harlan moved that the Board approve an additional $809 for online services to cover the expense. Governor Stouffer seconded. The motion carried. In closing, Treasurer Siskin said she had contacted a company about conducting a review of CREA’s financial records, and suggested that the Board consider the fiscal year timetable and whether it would be prudent to schedule an audit for October 2009, the start of FY2010.

5. FLRA Decision. President Roth briefed the Board on an FLRA panel’s decision, noting that the Library and CRS management were required to give CREA the business model studies used as the basis of the RIF of production assistants and technical support assistants. CREA had requested that management provide the studies by July 24. The Board agreed that it should wait to receive and review the studies before making a determination on a communication to the membership about the outcome of the FLRA decision.

6. Investment Committee Recommendations. Governor Stouffer and Steward Shvedov summarized an Investment Committee proposal, to be voted on by the Board and presented as a referendum during annual elections, to change the makeup of the Financial Committee from three members to one, and to give the Board the right to establish and modify investment policies and operational guidance. Accompanying the proposed constitutional changes will be a statement to the membership about CREA’s longstanding strategy of investing in safe, government-backed securities, and an assurance that the strategy will continue under the new provisions. Governor Crocker moved that the proposal be accepted. Governor Harlan seconded. The motion carried.

7. CREA Office Support. President Roth said interviews had been held and a candidate selected, and that an offer would be made.

8. Training Opportunities. A few members of the Board expressed interest in training opportunities in the months ahead—among them workers’ compensation in the federal workplace, bridging generation gaps in the workplace, and arbitration for advocates. President Roth said he would send out information on a Cornell University online course. Discussion is to continue in later meetings.

9. Laptop Planning and Meeting with the Director. President Roth said he and Vice President Moteff had met with Ed Jablonski, current head of the Office of Technology, to learn more about a staff laptop pilot program. President Roth also said he had requested that CREA receive briefings with management’s recently formed telework policy committee, as well as with the three committees formed in response to the Library’s employee survey results. The Board agreed that President Roth should seek additional information from the Director on the objectives and timetables of the three CRS committees.

10. New CREA Member Giveaways. After discussion of bulk purchase prices lanyards, mouse pads, and mugs adorned with the CREA logo, the Board thanked Vice President Reeder for researching the items. Governor Stouffer said planning meetings to discuss a new logo design had been held.

Meeting adjourned at 1 p.m.

Attendees:

Beverly Campbell

Royce Crocker

Shelley Harlan

Julius Jefferson

Cathi Jones

Jim McCarthy

Jack Moteff

Pat Purcell

Brian Reeder

Dennis Roth

Max Shvedov

Bryan Sinquefield

Alison Siskin

Mallary Stouffer

Sibyl Tilson

BOG Meeting Minutes — July 1, 2009

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1. Minutes. The minutes of June 24, 2009, were approved as amended.

2. Telework. After noting a provision of a House Appropriations Committee report (H.Rept. 111-160, to accompany H.R. 2918) that would require CRS to implement a telework system modeled after the Library’s system by January 1, 2010, President Roth said CREA would stay abreast of discussions. President Roth said he had been advised to meet with Ed Jablonski, current head of the Office of Technology, to learn more about a staff laptop pilot program. Discussion turned to whether CREA should form a multidivisional telework policy committee as a counterpart to management’s planning effort. During discussion, Governor Jefferson moved that the committee be formed. Governor Oboroceanu seconded. Governor Stouffer made a friendly amendment specifying that the committee should not consist solely of Board members, but rather of volunteers from across CREA’s membership. Governor McCarthy made a friendly amendment that the committee should report monthly to the Board. The motion carried. Vice President Moteff agreed to take the lead in the committee’s formation.

3. Workplace Flexibilities, Workplace Composition, and CRS Business Requirements. President Roth said he had requested that the House Administration Committee include the Library in proposed legislation paralleling an executive order mandating new workplace flexibilities. The Board agreed that President Roth should seek additional information from the Director on the objectives and timetables of the three CRS committees formed in response to the Library’s employee survey results. President Roth said he would request that CREA receive briefings with the three committees.

4. Training Opportunities. After looking over promotional material for training sessions on workers’ compensation and bridging generation gaps in the federal workplace, the Board agreed to continue discussion after Stewards and the membership had been canvassed for people interested in attending.

5. CREA Office Support. Nine people had responded to the job posting, President Roth reported, and the applications had been ranked in order of potential qualification. The top three candidates will be interviewed. The individual selected for the position will be provided a laptop with wireless Internet access.

6. New CREA Member Giveaways. After discussion of bulk purchase prices for new mugs, Vice President Reeder agreed to research and send to the Board information on the cost of mouse pads adorned with the CREA logo. Governor Stouffer said she would explore ways of developing a new logo design.

7. A&P System. President Roth asked that feedback on the A&P system be forwarded. Governor Crocker agreed to assist in crafting an e-mail to staff seeking input.

Meeting adjourned at 1 p.m.

Attendees:
Royce Crocker
Valerie Grasso
Shelley Harlan
Julius Jefferson
Cathi Jones
Jim McCarthy
Jack Moteff
M-J Oboroceanu
Steve Pierce
Brian Reeder
Dennis Roth
Bryan Sinquefield
David Smole
Mallary Stouffer