BOG Meeting Minutes — November 20, 2008

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1. Minutes. The minutes of November 5, 2008, were accepted with a few modifications. The minutes of November 12, 2008, were accepted.

2. Authoring and Publishing System — Next Steps. Discussion ensued. Topics of concern included the need to ensure that CRS service to Congress is of the highest quality throughout the Service’s transition to the new system; the potential impact of publishing authors’ direct contact information; the role and responsibility of management in ensuring the system’s success; and the merits of holding periodic information sessions with implementation team members. The Board expressed the sense that CREA should document any problems resulting from the publication of author contact information; request and analyze Help Desk data on problems reported in the new system; and inform management that it reserves the right to bargain 90 to 180 days after the system’s launch.

3. Library Cafeteria Workers. After discussion of four recent layoffs and a reassignment in a longtime cafeteria employee’s duties, the Board agreed that President Roth should seek information from the cafeteria workers’ union and report back to the board. President Roth also will check with a Library committee that monitors food services.

4. Negotiation Training — Planning and Promotion. The Board agreed that the training should be offered to those interested in attending a single day of the two-day session, and that President Roth should try to schedule it for January 9-10, 2009.

5. Office of Personnel Management Rule on Faster Promotions. President Roth distributed a Fedsmith.com article about a new OPM rule, to become effective March 9, 2009, that eliminates the “time-in-grade” requirement for promotions.

Meeting adjourned at 1 p.m.

Attendees:

Beverly Campbell
Shelley Harlan
Cathi Jones
Jim McCarthy
Jack Moteff
Brian Reeder
Dennis Roth
Bryan Sinquefield
David Smole
Mallary Stouffer

BOG Meeting Minutes — November 12, 2008

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1. Mentoring Program. The Board discussed the question of how many staff will be eligible to formally participate. President Roth said a meeting with management to discuss the program’s staff-wide impact was scheduled for the following day.

2. Everybody Wins Student Reading Program. After briefly discussing whether CREA should forge a relationship with the program and whether it should be the recipient of CFC Talent Show proceeds, the Board considered whether CREA should invite an Everybody Wins representative to speak to staff. Discussion was discontinued until the following week.

3. Office of Workforce Diversity Reorganization. A meeting with Library counsel to discuss the reorganization was scheduled for the following day, President Roth said. A primary issue involves how the Library intends to process EEOC complaints.

4. Negotiation Training. An announcement was to go to the membership later in the day. Discussion ensued over the need to attract a minimum number of participants in order to justify the $3,500 expense.

5. Meeting with the Director. Topics for discussion included the potential impact of the Authoring and Publishing system’s implementation; management’s due date for all CLI reports; the use of paper for the Director’s all-staff memos; and the possible reason for reported delays in presentation of years-of-service awards.

6. Employee Assistance Program — New Provider. President Roth handed out brochures for distribution to the Stewards.

7. Diversity Advisory Council. President Roth asked the Board members to suggest issues the Council should consider, and suggested they refer to information provided in the November 5 BOG meeting agenda.

8. Vending Machine Prices Update. The IL Creations subcontractor had not yet restored previous price levels for items sold in vending machines, President Roth said during a summary of recent actions taken by the Library’s current food vendor. Discussion of whether to file a grievance is to continue at subsequent meetings.

9. Federal Human Capital Survey. The Library has elected to participate in a survey to assess employee satisfaction and agency leadership and management practices. Brief discussion ensued.

Meeting adjourned at 1 p.m.

Attendees:

Valerie Grasso
Shelley Harlan
Jim McCarthy
Brian Reeder
Dennis Roth
Bryan Sinquefield
Mallary Stouffer
Zina Watkins

BOG Meeting Minutes — November 5, 2008

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1. Minutes. The minutes of October 29, 2008, were accepted with an amendment.

2. Office Support. Discussion about the job description and duties of the support person. Governors Siskin and Moteff volunteered to work with Governor Stouffer to evaluate and explore issues and report back in two weeks

3. CREA Membership. President Roth stated that the membership is shrinking due to retirements and we need to do more to recruit. Governor Moteff proposed to approach staff in the divisions.

4. Negotiation Training (January 9 and 10 2009). President Roth stated that we have not met the minimum number of 12 to participate. Training is open to the membership and is $3500.00 for 30 people. President Roth will send a general notice to the membership seeking participants.

5. Combined Federal Campaign Talent Show. Governor Watkins, chair of the Talent Show, briefed the Board on planning efforts. She still needs more talent. Governor Watkins moved and Governor Ester seconded that the Board appropriate $200.00 from petty cash to be reimbursed after the show The motion passed unanimously.

6. Meeting with Director. President Roth distributed minutes from the October 7, 2008 meeting with the director. He will meet with the Director on November 12, 2008.

7. Investments. President Roth received a call from our broker about cash our account. Governors Stouffer and Tilson will convene the new Investment Committee and report back in two weeks.

8. Everybody Wins Website. Should we invite the contact to come talk to us? Governor Jones recommended that LCPA be the venue for reaching out at the Library.This will be an agenda issue for next week.

9. Reorganization of the Office of Workforce Diversity. President Roth stated that the OWD will be reorganized to the Office of Opportunity, Inclusiveness, and Compliance (OIC). The OWD began buyouts two weeks ago. President Roth is still gathering more information and will set a date to meet with OIC.

10. Vending Machines. LC asked IL Creations to inquire about the price increases. President Roth made contact with IL Creations but received no response. Due to a change in work conditions filing a grievance may be in order.

11. Diversity Council. To be discussed next week.

12. Governor Grasso will email the presentation The Anxious American Worker.

Meeting adjourned at 1 p.m.

Attendees:
Karma Ester
Valerie Grasso
Shelley Harlan
Julius Jefferson
Cathi Jones
Jim McCarthy
Jack Moteff
Dennis Roth
Alison Siskin
Bryan Sinquefield
Pauline Smale
David Smole
Mallary Stouffer
Sibyl Tilson
Zina Watkins