BOG Meeting Minutes — December 10, 2008

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1. Minutes. The minutes of December 3, 2008, were accepted with a few modifications.

2. Election of New Governor from RSI. After Debbie Stine had introduced herself, Governor McCarthy moved that she be elected to the Board of Governors. Governor Burrows seconded. The vote in favor was unanimous.

3. Authoring and Publishing System. Discussion ensued over concerns expressed by some CRS authors about the listing of work phone extensions and e-mail addresses in reports published in the new system. The Board reviewed a seven-point proposal from CREA to management, and agreed that a few modifications should be made and that other suggested revisions should be forwarded to President Roth and Vice President Moteff. Topics of continued concern included the need to ensure that CRS service to Congress is of the highest quality throughout the Service’s transition to the new system; the potential impact of publishing authors’ direct contact information; the role and responsibility of management in ensuring the system’s success; and the merits of holding periodic information sessions with implementation team members. The Board expressed the sense that CREA should document any problems resulting from the publication of author contact information, and request and analyze Help Desk data on problems reported in the new system.

3. CREA Holiday Party. Vice President Moteff said he had contacted an a capella music ensemble about performing during the party, and that he would send word to the Board about the group’s performance fee.

4. Vending Machine Update. President Roth said that an extension had been made to allow labor relations representatives to discuss the matter with the Library.

5. Phone System During Emergencies. The Board discussed issues of potential concern, including access to printing functions during network shutdowns, network interconnectedness, and personnel assistance and access to health care and TSP information.

Meeting adjourned at 1 p.m.

Attendees:

Vanessa Burrows
Shelley Harlan
Jim McCarthy
Lisa Moscatiello
Jack Moteff
Brian Reeder
Dennis Roth
Bryan Sinquefield
David Smole
Debbie Stine
Mallary Stouffer
Sibyl Tilson

BOG Meeting Minutes — December 3, 2008

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CREA Board of Governors Meeting
December 3, 2008

Minutes of November 20 were approved as read.

MJ-Nomination to the Board
MJ Oboroceanu was introduced from KSG to fill the vacancy left by Zina Watkins. She gave a short introduction, citing her particular interest in negotiation training. Gov. Grasso made a motion to nominate MJ to take the vacant position; Gov. Smale seconded the motion. The motion passed unanimously.

Next Board Facilitator
Govs Jefferson and Oboroceanu agreed to share the facilitation of Board the Board meetings, taking over the position held by Gov. Grasso. Their term is January – March 2009.

Vending Machine update
President Roth reported that the prices have been rolled back, and a refund was due. Since CREA was the only union that filed a grievance on this, Pres. Roth wanted feedback from the Board as to how to spend the money. Gov. Burrows suggested that the funds (from improperly raising the prices) be contributed toward the repair/replacement of microwaves in the lounges (if possible); President Roth noted that this is the responsibility of either LC or the vender. He will investigate. Gov. Stouffer moved that the funds be used for the Wellness Center. Gov. Grasso seconded the motion. The vote in favor was unanimous.

CREA Holiday Party
VP Reeder presented his plan for the party and asked the Board to approve funds. Gov. Burrows made the motion to approve $725 and the purchase of two $12 ornaments for a door prize raffle. Gov. Stouffer seconded the motion. The motion passed unanimously. The Board discussed ways to ensure that only CREA members attended the party and came up with the plan to issue an admission ticket (send each CREA member an admission notice that would serve as their entry for the party.)

Meeting with the Director
Pres. Roth asked the Board to send him any items for his meeting with the Director. One board member asked him if he could discuss the performance rating system and the issue of what it takes to get a “fully successful” rating. In particular, whether staff could be ranked on all individual areas as “fully successful” and still not get an overall rating of fully successful. Was at least one “commendable” rating required? Pres. Roth said that he would raise it but that the most appropriate person to ask would be Bessie Alkisswani in Workforce.

Steward Elections
FDT reported that Ian Fergusson and Nicolas Cook were reelected for a second term as FDT Stewards. Elections are underway in RSI and G&F. Gov. Stouffer will look into the election of an additional steward from LIN. Pres. Roth encouraged everyone to complete the elections and report back to VP Jack Moteff.

A&P System
Gov. Burrows reiterated her concerns with the inclusion of email addresses and phone numbers in future CRS products. Discussion ensued. Gov. Burrows expressed the opinion that the practice should be banned and that CREA should bargain the decision itself. Gov. Tilson made a motion to bargain the issue; Gov. Burrows seconded the motion. The motion passed.

The meeting was adjourned at 1:05 p.m.

Next week’s meeting will include at least three issues – the A&P system, vending machines, and the meeting with the Director.

Members present: David Smole, Valerie Grasso, Beverly Campbell, Mallary Stouffer, Julius Jefferson, Sibyl Tilson, Shelley Harlan, Brian Reeder, M-J Oboroceanu, Pauline Smale, Vanessa Burrows, Cathy Jones, Dennis Roth

BOG Meeting Minutes — November 20, 2008

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1. Minutes. The minutes of November 5, 2008, were accepted with a few modifications. The minutes of November 12, 2008, were accepted.

2. Authoring and Publishing System — Next Steps. Discussion ensued. Topics of concern included the need to ensure that CRS service to Congress is of the highest quality throughout the Service’s transition to the new system; the potential impact of publishing authors’ direct contact information; the role and responsibility of management in ensuring the system’s success; and the merits of holding periodic information sessions with implementation team members. The Board expressed the sense that CREA should document any problems resulting from the publication of author contact information; request and analyze Help Desk data on problems reported in the new system; and inform management that it reserves the right to bargain 90 to 180 days after the system’s launch.

3. Library Cafeteria Workers. After discussion of four recent layoffs and a reassignment in a longtime cafeteria employee’s duties, the Board agreed that President Roth should seek information from the cafeteria workers’ union and report back to the board. President Roth also will check with a Library committee that monitors food services.

4. Negotiation Training — Planning and Promotion. The Board agreed that the training should be offered to those interested in attending a single day of the two-day session, and that President Roth should try to schedule it for January 9-10, 2009.

5. Office of Personnel Management Rule on Faster Promotions. President Roth distributed a Fedsmith.com article about a new OPM rule, to become effective March 9, 2009, that eliminates the “time-in-grade” requirement for promotions.

Meeting adjourned at 1 p.m.

Attendees:

Beverly Campbell
Shelley Harlan
Cathi Jones
Jim McCarthy
Jack Moteff
Brian Reeder
Dennis Roth
Bryan Sinquefield
David Smole
Mallary Stouffer

BOG Meeting Minutes — November 12, 2008

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1. Mentoring Program. The Board discussed the question of how many staff will be eligible to formally participate. President Roth said a meeting with management to discuss the program’s staff-wide impact was scheduled for the following day.

2. Everybody Wins Student Reading Program. After briefly discussing whether CREA should forge a relationship with the program and whether it should be the recipient of CFC Talent Show proceeds, the Board considered whether CREA should invite an Everybody Wins representative to speak to staff. Discussion was discontinued until the following week.

3. Office of Workforce Diversity Reorganization. A meeting with Library counsel to discuss the reorganization was scheduled for the following day, President Roth said. A primary issue involves how the Library intends to process EEOC complaints.

4. Negotiation Training. An announcement was to go to the membership later in the day. Discussion ensued over the need to attract a minimum number of participants in order to justify the $3,500 expense.

5. Meeting with the Director. Topics for discussion included the potential impact of the Authoring and Publishing system’s implementation; management’s due date for all CLI reports; the use of paper for the Director’s all-staff memos; and the possible reason for reported delays in presentation of years-of-service awards.

6. Employee Assistance Program — New Provider. President Roth handed out brochures for distribution to the Stewards.

7. Diversity Advisory Council. President Roth asked the Board members to suggest issues the Council should consider, and suggested they refer to information provided in the November 5 BOG meeting agenda.

8. Vending Machine Prices Update. The IL Creations subcontractor had not yet restored previous price levels for items sold in vending machines, President Roth said during a summary of recent actions taken by the Library’s current food vendor. Discussion of whether to file a grievance is to continue at subsequent meetings.

9. Federal Human Capital Survey. The Library has elected to participate in a survey to assess employee satisfaction and agency leadership and management practices. Brief discussion ensued.

Meeting adjourned at 1 p.m.

Attendees:

Valerie Grasso
Shelley Harlan
Jim McCarthy
Brian Reeder
Dennis Roth
Bryan Sinquefield
Mallary Stouffer
Zina Watkins

BOG Meeting Minutes — November 5, 2008

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1. Minutes. The minutes of October 29, 2008, were accepted with an amendment.

2. Office Support. Discussion about the job description and duties of the support person. Governors Siskin and Moteff volunteered to work with Governor Stouffer to evaluate and explore issues and report back in two weeks

3. CREA Membership. President Roth stated that the membership is shrinking due to retirements and we need to do more to recruit. Governor Moteff proposed to approach staff in the divisions.

4. Negotiation Training (January 9 and 10 2009). President Roth stated that we have not met the minimum number of 12 to participate. Training is open to the membership and is $3500.00 for 30 people. President Roth will send a general notice to the membership seeking participants.

5. Combined Federal Campaign Talent Show. Governor Watkins, chair of the Talent Show, briefed the Board on planning efforts. She still needs more talent. Governor Watkins moved and Governor Ester seconded that the Board appropriate $200.00 from petty cash to be reimbursed after the show The motion passed unanimously.

6. Meeting with Director. President Roth distributed minutes from the October 7, 2008 meeting with the director. He will meet with the Director on November 12, 2008.

7. Investments. President Roth received a call from our broker about cash our account. Governors Stouffer and Tilson will convene the new Investment Committee and report back in two weeks.

8. Everybody Wins Website. Should we invite the contact to come talk to us? Governor Jones recommended that LCPA be the venue for reaching out at the Library.This will be an agenda issue for next week.

9. Reorganization of the Office of Workforce Diversity. President Roth stated that the OWD will be reorganized to the Office of Opportunity, Inclusiveness, and Compliance (OIC). The OWD began buyouts two weeks ago. President Roth is still gathering more information and will set a date to meet with OIC.

10. Vending Machines. LC asked IL Creations to inquire about the price increases. President Roth made contact with IL Creations but received no response. Due to a change in work conditions filing a grievance may be in order.

11. Diversity Council. To be discussed next week.

12. Governor Grasso will email the presentation The Anxious American Worker.

Meeting adjourned at 1 p.m.

Attendees:
Karma Ester
Valerie Grasso
Shelley Harlan
Julius Jefferson
Cathi Jones
Jim McCarthy
Jack Moteff
Dennis Roth
Alison Siskin
Bryan Sinquefield
Pauline Smale
David Smole
Mallary Stouffer
Sibyl Tilson
Zina Watkins